• When insufficient funds reach negative $5.00, a notice of insufficient funds shall be completed by the SNS manager and put in the teacher’s box for the student to take home (elementary and middle schools only).
• The insufficient funds reminder will be sent home weekly by the cafeteria manager for accounts that are greater than negative $5.00.
• When insufficient funds reach negative $20.00, a standardized insufficient funds letter from the principal will be printed by the cafeteria manger. The letter and a free and reduced meal application will be mailed by the school.
• Additionally, once a student account balance reaches negative $20.00, a student will no longer be allowed to charge a meal of choice. Until charges are corrected, a student will receive a sandwich and milk in lieu of a chosen meal for lunch only. There will be no alternative food items for breakfast.
• If the charge limit is exceeded multiple times during the school year, or is problematic with the student, the student can be referred to the Family Resource Center or the School Based Family Liaison at any time.
• Toward the end of the school year, the SNS office will provide each school a list of students who maintain a negative balance.  
• At the end of each school year, the Office of Finance shall write a check to SNS for the total amount of insufficient funds. SNS shall debit the insufficient accounts back to zero owed. At that point, the Office of Finance shall assume the responsibility for the insufficient funds. The Office of Finance shall send a letter advising that they may be turned over to collections unless payment is sent to Finance within ten days.
• The process shall start over at the beginning of each year.

 To file a complaint of discrimination, write 
 USDA, Director, Office of Adjudication,
 1400  Independence Avenue, SW, Washington, D.C. 20250-9410 or call toll free (866) 632-9992 (Voice). Individuals who are hearing impaired or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339; or (800) 845-6136 (Spanish). USDA is an equal opportunity provider and employer.